Privacy Policy, Data Collection, Code of Conduct, Terms and Conditions
Data We Collect
When you register for tournaments, we collect and process the following personal data:
Registration Information
- First Name and Last Name
- Date of Birth
- Player ID (7-digit gaming identifier)
- Selected Tournament
- Registration Date and Time
Technical Data (Automatically Collected)
- IP Address
- Registration Timestamp
- Device/Browser Information
- Security Verification Data
- Player eligibility status check
- Anti-fraud verification records
- Risk assessment scores (automated)
Legal Basis for Processing (GDPR Art. 6)
- Consent: Your explicit consent for tournament registration
- Legitimate Interest: Fraud prevention and gaming integrity
- Legal Obligation: Compliance with gaming regulations and anti-money laundering laws
How We Use Your Data
- Processing your tournament registration
- Player identity verification and eligibility checks
- Fraud prevention and gaming integrity protection
- Tournament organization and management
- Compliance with legal and regulatory requirements
Data Sharing and Disclosure
We do not sell your personal data. We may share your data only in the following circumstances:
- Legal Compliance: When required by law, court order, or legal process
- Law Enforcement: To assist police, regulatory bodies, or judicial authorities in investigations
- Tournament Officials: Authorized staff for event organization purposes only
- Gaming Authorities: Regulatory compliance and licensing requirements
- Emergency Situations: To protect vital interests of individuals
Your Rights Under GDPR
- Access (Art. 15): Request copies of your personal data
- Rectification (Art. 16): Correct inaccurate or incomplete data
- Erasure (Art. 17): Request deletion (subject to legal retention requirements)
- Restriction (Art. 18): Limit processing under certain conditions
- Data Portability (Art. 20): Receive your data in machine-readable format
- Object (Art. 21): Object to processing based on legitimate interests
- Withdraw Consent: Revoke consent at any time
Note: Some rights may be limited when data is required for legal compliance or ongoing investigations.
Data Retention
- Tournament Records: 3 years after the event (gaming regulations)
- Security/Investigation Records: 5 years (anti-fraud requirements)
- Technical Logs: 1 year (unless required for ongoing legal proceedings)
- Legal Proceedings: Until case closure + statutory retention period
Data Security
- Encrypted data transmission and storage
- Access controls and authentication systems
- Regular security audits and updates
- Incident response and breach notification procedures
International Transfers
Your data may be processed in countries outside the EU/EEA only with appropriate safeguards under GDPR (Art. 44-49), including adequacy decisions or standard contractual clauses.
Contact & Complaints
Data Protection Officer: infinitiworld.privacy@epicevils.com
Data Subject Requests: Include your Player ID and specify your request
Supervisory Authority: You have the right to lodge a complaint with your local data protection authority
Response Time: We will respond to requests within 30 days (may be extended to 60 days for complex requests)
Store Rights
⚠️ Immediate Payment Required
If you see a "Missed Tournament" notification, payment must be made immediately to continue registration.
For Pre-release tournaments: If you have signed up for multiple tournaments or the same tournament multiple times:
- Multiple registrations for the same tournament must be paid within 3-5 business days
- Failure to pay within this timeframe will result in all registrations being cancelled
- The system only keeps your most recent registration if payment is not completed in time
No-Refund Policy
- No refunds will be issued if you violate any registration rules
- Multiple registrations without attendance forfeit all registration fees
- Missing a tournament without 48-hour notice voids any refund eligibility
- Registration fees for cancelled spots due to policy violations are non-refundable
Priority order for tournament spots:
- First priority: Junior players
- Second priority: Senior players
- Third priority: Regular league players from previous season
- Fourth priority: Masters or VGC/Go players who have never participated in TCG
Code of Conduct
Players must adhere to the following conduct rules regarding tournament registration:
| Violation Type | Severity Level | Examples | Penalty |
|---|---|---|---|
| Payment Violation | Low | Missing 3-5 day payment deadline Multiple unpaid registrations Late payment without notice | Cancellation of all registrations 2-week registration restriction |
| Spot Hoarding | Medium | Multiple registrations to block spots Registering without intent to pay Pattern of registration abuse | 1-month tournament ban Pre-payment requirement for future events |
| Minor Misconduct | Low | Late cancellation Incorrect personal info Multiple registrations | Warning and 1-month suspension |
| Repeated Violations | Medium | Multiple no-shows Persistent incorrect info Sharing registration access | 3-month tournament ban |
| Serious Misconduct | High | Identity theft/impersonation Deliberate system manipulation Selling tournament spots | 6-month ban + Pre-release blacklist |
| Critical Violations | Severe | Automated registration bots Organized fraud Criminal activities | Permanent ban + Authority reporting |
Important Payment & Refund Notice
- Multiple registrations require payment within 3-5 business days
- "Missed Tournament" notifications require immediate payment
- Registration fees are non-refundable for policy violations
- No refunds for missed tournaments or unused spots
- Payment deadline is strictly enforced
Data Controller: EpicEvils (Pencil Media Group)
Last Updated: 4/19/2026
GDPR Compliance: This policy complies with EU General Data Protection Regulation (2016/679)
Jurisdiction: California Rights